Clermont County, Ohio, does not use one single case portal for every local court. The county’s Clerk of Courts system separates Common Pleas, Domestic Relations, Municipal and Probate/Juvenile access, which is important for anyone trying to locate the right case without searching the wrong database. The Common Pleas Clerk keeps major civil and felony case files at the courthouse in Batavia, while the Municipal Clerk handles misdemeanors, traffic, small claims and limited civil matters at a separate courthouse. Deeds and mortgages are not kept by either court clerk; those belong to the Clermont County Recorder. This guide explains the main addresses, phone numbers, online search routes, copy-request options and the practical distinction between court records and recorded real-estate documents.
Clermont County Clerk of Courts Quick Overview
| Detail | Information |
| Office | Clermont County Clerk of Courts, Ohio |
| Common Pleas Clerk | 270 East Main Street, Batavia, OH 45103 |
| Common Pleas phone | 513-732-7130 |
| Common Pleas hours | Monday-Friday, 7:30 a.m.-4:00 p.m. |
| Municipal Clerk | 4430 State Route 222, Batavia, OH 45103 |
| Municipal Civil phone | 513-732-7292 |
| Online case access | Separate Common Pleas, Domestic Relations, Municipal and Probate/Juvenile portals |
| Property records | Clermont County Recorder, 101 East Main Street, Batavia |
| Main records site | clermontclerk.org / official county court portals |
Clermont County Clerk of Court Address and Phone Number
The Common Pleas Clerk of Courts is at 270 East Main Street, Batavia, OH 45103. The General Division Clerk lists 513-732-7130 for civil information and operates Monday through Friday from 7:30 a.m. to 4:00 p.m., excluding legal holidays. This division maintains major civil cases, foreclosures, administrative appeals and felony matters filed in Common Pleas Court.
The Clermont County Municipal Clerk is at 4430 State Route 222, Batavia, OH 45103. The Municipal Court handles traffic and non-traffic misdemeanors, preliminary felony proceedings, civil cases up to its jurisdictional limit, small claims and evictions. Its Civil Division number is 513-732-7292 and operates from 8:00 a.m. to 4:00 p.m. on business days.
Clermont County Clerk of Courts Locations
| Location | Address | Main use |
| Common Pleas Clerk | 270 East Main St., Batavia, OH 45103 | Felony cases, major civil cases, foreclosures, appeals and Common Pleas filings |
| Municipal Clerk | 4430 State Route 222, Batavia, OH 45103 | Misdemeanors, traffic, small claims, evictions and limited civil cases |
| Domestic Relations access | Separate county court portal | Divorce, dissolution, support and parenting-related case records |
| County Recorder | 101 East Main St., Batavia, OH 45103 | Deeds, mortgages, liens and other recorded real-estate documents |
How to Search Clermont County Court Records and Cases
The official Clermont County court search landing page links separately to Common Pleas Public Access, Domestic Relations Public Access, Municipal Public Access and Probate Case Access. Choosing the correct portal is the most important first step. A misdemeanor traffic matter will not appear in the Common Pleas civil search, and a divorce case belongs in Domestic Relations rather than Municipal Court.
- Start at the official Clermont County Clerk/court access page and identify the court that actually handles the matter: Common Pleas, Domestic Relations, Municipal or Probate/Juvenile.
- Open the corresponding Public Access search and use the case number whenever it is known. Otherwise search with the most accurate party information the portal allows.
- Confirm the court, case number, parties and filing type before relying on a match. Same-name results are common, especially in broad public searches.
- For an older record or document image not available online, contact that court clerk directly. Municipal Court records before May 1, 1996 are kept in the Clerk’s office rather than the modern online system.
Clermont also provides attorney-access portals with broader permissions for approved users, but those accounts are not the same as public access. Court staff may restrict or redact records under Ohio law and court rules. The Municipal Clerk’s public-record policy also makes clear that a requester must describe the record sufficiently for staff to identify it, although a public-record request generally does not have to be written or explain the requester’s purpose.
How to Request Copies of Court Records
Copy charges and procedures differ by court division, so identify the correct court before sending money. Include:
- Court division and case number, if known.
- Full party or defendant name and a useful date range.
- Specific filing needed, such as a complaint, affidavit, judgment entry or divorce decree.
- Whether you want a regular copy, certified copy or a complete case record.
| Request method | Best used for |
| Online | Public case lookup and available document/image access through the correct court portal |
| In person | Older files, certified copies, inspection of records and requests requiring staff retrieval |
| Mail / fax / email | Division-specific record requests when the court permits remote ordering and the required payment/return materials are supplied |
Fees are not identical across divisions. The Municipal Clerk’s current record-request materials list regular copies at $0.10 per page and certified document charges that add a certification fee. The Common Pleas General Division states that certified copies cost $2 per page. Domestic Relations also accepts requests for divorce and dissolution decrees by phone or email, with copy and certification fees due when the documents are provided. Because the amount depends on the court and record, confirm the current charge with that division before mailing payment.
Other Services Available Through the Clerk
The Clerk system supports felony and major civil cases in Common Pleas Court, divorce and family-related matters in Domestic Relations, misdemeanors and traffic in Municipal Court, and probate/juvenile case access through the corresponding county court offices. The Municipal Clerk also handles small claims, evictions, rent escrow and certain BMV matters. Common Pleas provides e-filing and image-request functions for eligible filings. Using the right division matters more in Clermont than in counties where one clerk portal combines everything.
Court Records vs. Property Records
Court-case records should not be confused with land records. The Clermont County Recorder, at 101 East Main Street, Batavia, maintains deeds, mortgages, easements, leases, land contracts, plats and many liens. The Recorder’s online document search includes real-estate records recorded from 1980 forward, while older records remain available through the office. If you are looking for a foreclosure lawsuit, search Common Pleas; if you want the deed, mortgage or release itself, use the Recorder’s real-estate search.
Frequently Asked Questions
Q. Which Clermont County court search should I use?
Use Common Pleas for felonies, major civil cases and foreclosures; Municipal for misdemeanors, traffic, small claims and limited civil matters; Domestic Relations for divorce and related family cases; and Probate/Juvenile for those specialized matters.
Q. Why can I not find a Municipal Court case from the early 1990s online?
The Municipal Clerk states that records before May 1, 1996 are located in the Clerk’s office. Contact the Municipal Clerk for older-file access.
Q. Where do I get a copy of a Clermont County divorce decree?
Divorce and dissolution records are maintained through Domestic Relations. The Clerk provides a dedicated phone/email request route for decrees rather than requiring a Municipal Court search.
Q. Where should I search for a deed or mortgage?
Use the Clermont County Recorder’s real-estate document search. Court clerks maintain lawsuits and judgments; the Recorder maintains the recorded land instruments themselves.
Q. Do all Clermont court divisions charge the same amount for certified copies?
No. Published copy and certification charges differ by division. Check the correct court’s current fee schedule before ordering so you do not send the wrong payment.
