The Butler County Clerk of Courts keeps the official records for major Common Pleas cases in Butler County, Ohio. The Legal Division maintains civil, criminal and Domestic Relations filings. It also handles records connected with the Twelfth District Court of Appeals. Readers use the office to search cases, request divorce judgments, obtain certified copies, review foreclosure files or check a docket before visiting the courthouse. Butler County uses the CourtView system for online case access. Current sources indicate that electronic case coverage begins in 1988. Older court records may be held by the county Records Center. Property deeds and mortgages belong to the Butler County Recorder instead. This guide explains the contact details, search process, copy options and those important record differences.
Butler County Clerk of Courts Quick Overview
| Detail | Information |
| Office | Butler County Clerk of Courts – Legal Division |
| Address | 315 High Street, 5th Floor, Hamilton, OH 45011 |
| Legal Division phone | 513-887-3278 |
| Public hours | Monday-Friday, 8:30 a.m.-noon and 1:00 p.m.-4:30 p.m. |
| Online case system | CourtView |
| Electronic case coverage | Generally 1988 to present |
| Older records | Butler County Records Center, 513-887-3437 |
| Court copy request fax | 513-887-3966 |
| Property records | Butler County Recorder |
Butler County Clerk of Court Address and Phone Number
The Butler County Clerk of Courts Legal Division is at 315 High Street, fifth floor, Hamilton, OH 45011. The main Legal Division number is 513-887-3278. Public counter hours are generally Monday through Friday from 8:30 a.m. to noon and from 1:00 p.m. to 4:30 p.m.
The office accepts record questions and copy requests through the Legal Division. Fax requests can be sent to 513-887-3966. Older county records may require the Butler County Records Center at 123 N. Third Street in Hamilton. Its phone number is 513-887-3437.
Butler County Clerk of Courts Locations
| Location | Address | Main use |
| Clerk of Courts Legal Division | 315 High St., 5th Floor, Hamilton, OH 45011 | Common Pleas and appellate records |
| Butler County Records Center | 123 N. Third St., Hamilton, OH 45011 | Older county and historical court records |
| Area I Court | 118 W. High St., Oxford, OH 45056 | Area Court matters |
| Area III Court | 9577 Beckett Rd., Suite 300, West Chester, OH 45069 | Area Court matters |
How to Search Butler County Court Records and Cases
Butler County uses CourtView for public access to Clerk of Courts cases. The system is used for Common Pleas General Division records, Domestic Relations matters and appellate cases handled through the Clerk. Public sources for the county indicate that the online system covers records from 1988 forward. Some other Butler County courts, including municipal and Area Courts, use separate record systems.
- Open the Butler County Clerk of Courts public case-search system and choose the appropriate CourtView search.
- Search by case number when possible. If searching by party name, use the complete name and add other filters when available.
- Open the matching case and confirm the division, parties and filing date before using the docket information.
- For a pre-1988 record or a document not available online, contact the Legal Division or Butler County Records Center.
CourtView is useful for case research, but it is not a guarantee that every document will be available online. Sealed records and legally protected material are not public. Recent filings may also take time to appear. Domestic violence protection-order or civil stalking information can have special access limits. When an official or complete copy is required, request it directly from the Clerk.
How to Request Copies of Court Records
For a court-record copy request, include:
- Case number and court division.
- Names of the parties.
- Approximate filing date or year.
- Exact document and whether it must be certified or exemplified.
| Request method | Best used for |
| CourtView | Finding the case and reviewing available docket information |
| In person / mail | Plain, certified or exemplified copies from the Legal Division |
| Fax / email | Remote copy requests when full case details are provided |
Current record guides for the Butler County Legal Division list plain copies at $0.10 per page. Certified copies are listed at $2 per page. Exemplified or authenticated copies have an additional $6-per-document charge. Fees can change, so confirm the total before ordering a large record. Very old files may be routed to the Records Center rather than produced immediately from the Legal Division.
Other Services Available Through the Clerk
The Clerk’s Legal Division receives and preserves civil, criminal and Domestic Relations filings. It also supports Twelfth District Court of Appeals filings for Butler County. The office manages dockets, court costs, service documents, certified copies and e-filing functions. Butler County also has separate Area, Probate and Municipal Courts. A case from one of those courts may not appear in the Clerk’s Common Pleas search, so check the court name before concluding that no record exists.
Court Records vs. Property Records
The Clerk of Courts does not maintain Butler County deeds and mortgages. Those land records are kept by the Butler County Recorder at 130 High Street, second floor, Hamilton, OH 45011. The Recorder’s online search now provides broad access to its scanned land-record collection. Its current office hours are 8:00 a.m. to 3:30 p.m. The Recorder handles deeds, mortgages, leases and related property instruments. Use the Clerk for court cases. Use the Recorder for recorded real-estate documents.
Frequently Asked Questions
Q. How far back does Butler County CourtView go?
Current county record guides indicate that the electronic Clerk of Courts system generally covers records from 1988 to the present. Earlier material may be at the Records Center.
Q. Why might a Butler County case not appear in CourtView?
The case may be older, sealed, recently filed or maintained by a different Butler County court. Confirm the court and division before repeating the search.
Q. Can I request a certified divorce judgment?
Yes. Divorce and dissolution records handled through Domestic Relations can be requested from the Clerk of Courts. State clearly that you need a certified copy.
Q. Where do I search for a deed or mortgage?
Use the Butler County Recorder’s official record search. Property records are not kept in the Clerk of Courts case system.
Q. Is every Butler County court in the same online database?
No. Common Pleas and related Clerk records use CourtView, while Area, Probate and municipal courts may use separate systems.
